Catch a quantity entered twice
Match an invoice to its sale log, and look into a quantity listed twice before you fix it.
Career profile
Billing and Posting Clerk
Billing and posting clerks turn sales and service records into accurate invoices for clients.
Any amount that looks off sends you back to its first source document before the invoice goes out.
A day in the life
Turn an order into an invoice
Figure amounts owed from a purchase order or a work log, then create the invoice in billing software.
Record what the client owes
Post the amount due to the client's account and keep the paperwork that backs up the charge.
Answer a client's billing call
When a client calls, open their account, walk them through the invoice, and ask for missing details.
Quick facts
High school + workplace training
United States · 2025
$48,500/year
United States · May 2025
Little overall change
United States · 2025–2035
Quick orientation
Preparation, pay & outlook
Preparation
High school + workplace trainingA diploma or equivalent is typical; employers teach their billing procedures.
Pay
$48,500/yearNational median for billing and posting clerks, equivalent to $23.32 an hour.
Outlook
Little overall changeEmployment is projected to change by -0.1% from 2025 to 2035.
Fit, tradeoffs & changing tools
You might like this if…
- You like finding why two numbers do not match.
- You keep records organized enough to find them again.
- You can explain a calculation patiently.
Things to weigh
- Much of the day is spent sitting at a computer.
- The checks repeat, but each bill still needs close attention.
Where AI may help
Software can process invoices automatically, reducing routine handling.
What people still lead
You investigate mismatches and explain account problems to customers.
What we can’t predict yet
How much checking software will take over remains uncertain; more automation could shift your day toward exceptions.
Pay in context
Earnings
The national median was $48,500 a year, or $23.32 an hour, in May 2025. That is the middle of the pay distribution, not a starting offer.
The national spread
The lowest-paid 10% earned $37,290 or less annually; the highest-paid 10% earned $67,710 or more. These groups are not beginner and senior pay bands.
Workplace can affect pay
In May 2023, annual average pay was $45,760 in physicians' offices and $46,760 in general medical and surgical hospitals. These older workplace averages are separate from the 2025 national median.
Openings despite flat employment
About 37,000 openings are projected each year on average during 2025–2035, even with little overall employment change. Openings include replacing people who leave the occupation.
Getting started
Apply for a billing trainee or clerk role
- What the route involves
- Bring a high school diploma or equivalent and learn the employer's billing process on the job.
- What it can lead to
- You build the practical skills to handle that employer's routine bills and account records.
- What to check
- Related experience is not part of the typical national entry baseline, but individual employers may require it.
Study medical billing
Stark State College's certificate takes 21 credits over two semesters.
- What the route involves
- Practice submitting insurance claims, checking benefits, and working through denied claims in a medical billing certificate program.
- What it can lead to
- You gain preparation for entry-level medical billing work, including the insurance procedures a general office course may not cover.
- What to check
- This is a specialty preparation option; a college certificate is not the typical requirement across all billing and posting jobs.
You can enter through workplace training or prepare for a specialty through college coursework.
After entry
Career paths
This starts where the entry routes leave off: early work, growing capability, and advancement or specialization.
Get established
Learn the billing system and where to find supporting records.
Handle harder accounts
In healthcare billing, develop skill in tracing rejected claims and preparing denial appeals.
Move into senior billing
Senior billing coordinators in law firms may prepare billing analyses and train new coordinators. Advancement depends on experience and employer requirements.
Where you can work
Healthcare billing offices
Insurance requirements shape the work. You handle claims and patient billing questions while protecting confidential health information.
- Indoors
- Office
Law firms
Bills can depend on time charged to client matters. You work with attorneys and their staff to resolve billing questions.
- Indoors
- Office
Try it
See whether the job clicks before you commit to the path.
Make a fictional order for five items, then create its invoice in a spreadsheet. Plant a duplicate item and a wrong quantity. Reconcile the two records and write a short explanation of the corrections. Notice whether finding and explaining the mismatches holds your interest.
Stay safe: Use invented names and amounts, not real customer or patient records.
Sources
- O*NET OnLine. 43-3021.00 — Billing and Posting Clerks. Accessed 2026-10-03.
- O*NET OnLine / U.S. Bureau of Labor Statistics. National Wages: Billing and Posting Clerks. Accessed 2026-10-03.
- U.S. Bureau of Labor Statistics. Occupational projections and worker characteristics, 2025–35. Accessed 2026-10-03.
- U.S. Bureau of Labor Statistics. Occupational Employment and Wages, May 2023: Billing and Posting Clerks. Accessed 2026-10-03.
- U.S. Bureau of Labor Statistics. Occupational Outlook Handbook: Financial Clerks. Accessed 2026-10-03.
- Stark State College. Medical billing specialist certificate. Accessed 2026-10-03.
- Simpson Thacher & Bartlett. Senior Billing Coordinator. Accessed 2026-10-03.